How To Get Your Business Ready For A Helper! 3 Things To Do Before Hiring.
Should you hire help?
In most cases, the answer is ‘absolutely’! As solo entrepreneurs, we often feel the need to keep everything to ourselves and to wear all of the hats in our businesses. But then we find that this doesn’t leave us with any time or energy to do the things that can help our business to actually scale and grow.
“The recipe for staying stuck, is doing too much at once.” - Ashlyn Carter
It’s also financially smart. For us entrepreneurs, of course budget is a huge consideration. We have to scale gradually and can’t initially hire full time. What is the return on investment when hiring a freelancer or contractor? You can hire either someone who provides an extremely specialised service (like an accountant) or hire someone who can take an array of jobs off your plate (like a general admin virtual assistant). Hiring a freelancer or contractor is smart because you get to choose exactly how much to outsource and can either expand that time or dial it back as your business evolves.
So you definitely need to hire some help, but how?
1. Figure Out Which Tasks to Offload
Sit down with a cup of coffee/tea and have a think about what it takes to make your business function. Then make a couple of lists:
What do you love to do?
What is worth your specialised and valuable time?
What do you hate to do?
What tasks are you not good at (and don’t have any interest in spending the time on to be an expert)?
Quick tip: Start timing how long it takes you to complete the above negative tasks so you make sure you really would save money by outsourcing it!
2. Don’t Rush into Hiring - it’s so much better to get the right person.
When you start your search for help in your business, I always suggest that you start by asking your fellow entrepreneurs for referrals. This will nearly guarantee that you get a tried and trusted set of spare hands to free up time in your business. I also recommend that when interviewing candidates, you make sure to ask pointed questions to determine if they have the skills and availability required to meet the needs of your business.
I’ve created a guide to take the guesswork out of it and help you bring the very best freelance contractor onto your team easily. Get your free guide here.
3. Provide Clear Training & Tools
Probably the most daunting part of hiring help is training and providing detailed workflows. Trust me the work up front is beyond worth the number of hours it will save you having to manage your assistant and field questions.
There are a few ways to make sure that all of your processes are documented for any help you may bring onboard. Here are a few of my favs:
Creating quick, step by step videos via Loom. You can even organise the videos in folders inside Loom for each freelancer or each type of task.
Google Docs with Screenshots - what’s nice about this is that it can be printed to make a physical book if need be.
Documenting and scheduling tasks within a project management system like Asana. This will allow you to assign tasks to specific team members and allow for some tasks to be set to recurring (which is useful for repetitive horrors like accounting).
Now You Can Do a Happy Dance and Breathe Easy
It’s time to enjoy life outside work
more often. It’s time to spend more time doing the things you love in your business. It’s time to do what it takes to uplevel and grow your business! Doesn’t it feel great not to be burdened by your least favourite/time-consuming/outside your zone of genius tasks?